terms of service

1. Acceptance of Conditions
For the safety and wellbeing of all entrants, and of the event, all entrants must accept and comply with New Zealand Law and all Coastal Five Event Terms and Conditions.
1.1 I acknowledge and accept, that participating in the Coastal Five involves the risk of injury, illness and in extreme cases, loss of life. I accept all risks involved in taking part in this event
1.2 I acknowledge that most roads remain open for this event and that road rules apply at ALL times during the event.
1.3 I recognise that key hazards and risks of the event include, but are not limited to, vehicles, other runners, pedestrians, spectators, road surface, track surfaces, weather, poor physical preparation, improper protective gear, hypothermia and heat stroke.
1.4 I accept that certain incidents or an emergency may take place in the lead up to or during the event, including, but not limited to, adverse weather, volcanic eruption, earthquake, flood, landslide, pandemic (eg Covid–19) etc.
1.5 In the event of an incident or emergency, I agree to follow the instructions of event staff. If I see an emergency, I will contact the Event Operations Centre. If I need assistance, but cannot get hold of Event Operations Centre, I will call NZ emergency services by dialing 111
1.6 I accept that it is my responsibility to contact the event organisers should any information on my entry form need to be updated e.g. emergency contact details.
1.7 I acknowledge that the bib number is for my use only and I will not pass these on to any other runner.
1.8 I acknowledge that photo ID will be required at event registration as proof of ID.

2. Legal Issues
2.1. If I am involved in an accident I will not seek to blame or make a claim against the organisers or assist anyone else in making a claim.
2.2. I will release the organisers, their officers, volunteers, employees, sponsors or any party associated with the event of any liability, financial or otherwise, for any direct or indirect loss, injury or death which might be sustained from any intended or actual participation in this event or its related activities.
2.3. Any legal action related to the event will be taken in New Zealand courts under New Zealand law.

3. Withdrawal, Transfer, Category Change, Cancellation and Refund Policy
3.1. In the event of a change of route or dissatisfaction, the organisers are under no obligation to provide any refund, either in part or full.
3.2. If you need to withdraw from the event our cancellation policy will apply.
3.3 You can transfer your entry to another runner at no additional cost up until midnight 16 November 2023.
3.4. You can change your event category up until midnight 16 November 2023 at no charge. An additional cost will also apply if you are changing to an event category with a higher entry price.
3.5 If the event cannot take place for any reason, including but not limited to Force Majeure (eg. an act of god, adverse weather, volcanic eruption, earthquake, flood, landslide, pandemic (including Covid–19), a major road accident or the like, there will be no refunds either in part or full. In good faith however, we will do our utmost to return to entrants any unspent monies minus the event’s unrecoverable costs.

4. Safety
4.1 I understand that briefings, signage, and course marshals are a service to me but are not a guarantee of safety
4.2 I accept that despite the best efforts of the organisers to make the event as safe as they can, the organisers cannot control every circumstance.
4.3 I will not use a personal music system whilst running, e.g. iPod, or a radio communication device, including a cellular phone.
4.4 I agree to notify the organisers if withdrawing from the event for any reason either prior to or during the event.
4.5 I acknowledge that although the event has medical personnel and resources at various points along the course, there will be a delay in medical assistance reaching me. I agree to allow medical staff to treat me as they see fit.

5. Disqualification from the Event
5.1. Any entrant who, in the opinion of the organisers, fails to comply with the event terms and conditions at any time may be disqualified from the event. Disqualification will result in the offender’s name being completely removed from the event results and prize draw and may result in a refusal by the event organisers, to accept entry to future Coastal Five events. No refund will be granted.
5.2. The organiser reserves the right to refuse any person’s entry, or cancel any person’s entry, up to the day before the Coastal Five. In that event the person’s entry fee will be refunded.

6. Route Variation
6.1. The organisers of the Coastal Five reserve the right to vary the route of any of the event categories without notice, should any situation requiring such action arise.

7. Expected Behavior
7.1. The Coastal Five is a community event, and as such it is expected that entrants will conduct themselves in a manner which reflects well upon themselves and the event. It is expected that entrants will show respect towards all event officials, other runners and road users.
7.2. Runners must be drug and alcohol free whilst taking part in this event.
7.3 There is to be no littering.

8. Signing on behalf of others
8.1 If you are completing this Entry on behalf of others e.g. team members, or on behalf of minors, then you must have them read these Terms and Conditions and obtain their permission (also in the case of a minor, their caregiver) to complete this entry on their behalf. By agreeing to the below Declaration and accepting these Terms and Conditions, you will be deemed to be also making it on behalf of those persons and with their authority and they will be bound by these Terms and Conditions as if they had personally agreed to the Declaration.
8.2 It is a requirement of the Coastal Five that all participants U18 have received permission from their parent or caregiver to participate. The parent or caregiver must take full responsibility of their entry. This permission certifies that the entrant is capable of completing the entered event and is aware of all safety requirements and the terms and conditions outlined in this document.
8.3 These terms and conditions are binding on entrants’ relatives, personal representatives, heirs and successors.

9. Event Information
9.1. The event organisers publish a number of documents, which are available on the event website. The organisers will make every effort to ensure that each entrant receives all relevant information, but does not guarantee that each individual will receive all relevant information. It is each entrant’s responsibility to be informed and read all information made available.
9.2 The Coastal Five collects and stores entrants details including postal address, email address and phone number. Entrants agree that these may be used to contact them regarding the event.
9.3 All entrants give permission to Coastal Five to use their name and images taken during the event, in the media and for marketing purposes.
9.4 All entrants understand and accept that their details will be added to the Coastal Five event database and they will be contacted from time to time in regards to upcoming events and promotions, by us or our event partners.
9.5 All entrants understand and accept that their details may be used for Contact tracing. Contract Five will keep this information for as long as necessary or legally required to ensure compliance with the Government’s rules and health measures under COVID 19 security alerts. Coastal Five will only share this information with the Ministry of Health, District Health Board or any other government agency including Police if necessary or legally required. Coastal Five will only use this information for the purpose it was collected for, being compliance with the Government’s rules and health measures under COVID 19 security alerts. You can request access to your personal information and correction of it at any time.
9.6 All entrants agree that their name, bib number, age group category and race results will be available to the public once they register.

10. Preparation and Training
11.1. It is each entrant’s responsibility to ensure that they have adequately prepared themselves physically for their selected event. Entrants must note any medical conditions on their online registration and take any necessary medication with them. Entrants should seek medical advice if they have any health issues or doubts about their health.

11. Transferred Entries
17.1 These terms and conditions apply to any registration or entry that may have been transferred from a previous year.

DECLARATION I accept and agree to abide by all the above event terms and conditions. I have read and understand the safety information regarding this event and understand that I participate in this event at my own risk. I hereby attest and verify that I am physically fit and have sufficiently trained for and reviewed the course descriptions of the event I have chosen to enter. I indemnify the Coastal Five from any obligation or claims related to the event whether or not it is specifically noted within the events Terms and Conditions.